Privacy Policy

1. Introduction

This Privacy Policy describes how AI Image Generator for PowerPoint, also known as SPOT Images, collects, uses, processes, and protects your personal information when you use our AI-powered image generation add-in for Microsoft PowerPoint.

AI Image Generator for PowerPoint creates photorealistic images directly within PowerPoint based on your text descriptions. We are committed to protecting your privacy and handling your data responsibly.

By using our Service, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

2.1 Information You Provide Directly

• Account Information: Your Microsoft account identifier and email address through Microsoft's authentication system.
• Text Descriptions: The prompts and descriptions you enter to generate images.
• Support Communications: Information you provide when contacting our support team.

2.2 Automatically Collected Information

• Usage Data: Frequency of image generation, features used, and interaction patterns.
• Technical Information: IP address, device type, browser information, and operating system.
• Microsoft Office Integration Data: Information necessary for the add-in to function within PowerPoint.

2.3 What We Do Not Collect

• Generated Images: We do not store or retain any images generated by our Service.
• PowerPoint Content: We do not access or store your presentation content beyond the specific text prompts you submit.
• Payment Information: Currently not applicable as our Service is free.

3. How We Use Your Information

We use your information for the following purposes:

3.1 Service Provision

• Process your text descriptions to generate AI images.
• Provide customer support and respond to inquiries.
• Maintain and improve the functionality of our add-in.

3.2 Service Improvement

• Analyze usage patterns to enhance our AI models and Service features.
• Monitor system performance and troubleshoot technical issues.
• Develop new features and capabilities.

3.3 Legal Compliance

• Comply with applicable laws and regulations.
• Protect our rights and prevent fraud or abuse.
• Respond to legal requests when required.

4. Data Storage and Security

4.1 Data Storage Location

• All personal data is stored on Amazon Web Services (AWS) servers located in the United States.
• Text descriptions and usage data are retained only as long as necessary for service provision.

4.2 Security Measures

We implement industry-standard security measures including:

• Encryption of data in transit and at rest.
• Access controls limiting employee access to personal data.
• Regular security assessments and updates.
• Secure authentication protocols.

4.3 Data Retention

• Text Descriptions: Retained for up to 10 months for service improvement.
• Account Information: Retained until account deletion is requested.
• Usage Data: Retained in aggregated, anonymized form for analytics.
• Generated Images: Not stored or retained by our systems.

5. Data Sharing and Disclosure

5.1 We Do Not Share Your Data

We do not sell, rent, or share your personal information with third parties for marketing purposes.

5.2 Limited Disclosure Scenarios

We may disclose your information only in the following circumstances:

• Legal Requirements: When required by law, court order, or legal process.
• Service Providers: To AWS for hosting services, with appropriate data protection agreements.
• Business Transfers: In the event of a merger, acquisition, or sale of assets.

5.3 Microsoft Integration

Our Service operates as an add-in within Microsoft PowerPoint. Microsoft may collect certain data as part of their AppSource platform operations, which is governed by Microsoft's Privacy Policy.

6. AI and Machine Learning

6.1 AI Model Training

• We may use aggregated, anonymized data to improve our AI image generation models.
• Individual text prompts may be analyzed to enhance image quality and relevance.
• We do not use your data to train generalized AI models for other purposes.

6.2 Generated Content Ownership

• All images generated through our Service belong to you.
• We do not claim ownership of generated images.
• We do not store or use generated images for any purpose.

7. Your Rights and Choices

7.1 Account Management

• Access: Request information about the personal data we hold about you.
• Correction: Update or correct your account information.
• Deletion: Request deletion of your account and associated data.

7.2 Communication Preferences

• Email Communications: Opt out of non-essential communications.
• Usage Analytics: Contact us to limit certain data collection practices.

7.3 Data Portability

• Request export of your account data in a commonly used format.

8. International Data Transfers

By using our Service, you consent to the transfer of your personal data to the United States, where our servers are located. We ensure appropriate safeguards are in place for international data transfers in compliance with applicable privacy laws.

9. Children's Privacy

Our Service is not intended for use by individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have collected information from a child under 16, please contact us immediately.

10. Cookies and Tracking

We use minimal cookies and tracking technologies necessary for:

• Authentication and account management.
• Service functionality within PowerPoint.

You can manage cookie preferences through your browser settings.

11. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify users of material changes through:

• Email notification to registered users.
• Notice within the Service interface.
• Updated "Last Updated" date at the top of this policy.

Continued use of the Service after changes indicates acceptance of the updated Privacy Policy.

12. Compliance with Privacy Laws

We are committed to compliance with applicable privacy laws, including:

• General Data Protection Regulation (GDPR) for EU users.
• California Consumer Privacy Act (CCPA) for California residents.
• Other applicable regional privacy regulations.

13. Contact Information

For questions about this Privacy Policy or to exercise your privacy rights, contact us:

For EU users, you have the right to lodge a complaint with your local data protection authority.

14. Microsoft AppSource Compliance

This Privacy Policy is designed to comply with Microsoft AppSource requirements. Our Service:

• Does not access unnecessary PowerPoint data.
• Processes only the specific text prompts you provide.
• Maintains data security standards required by Microsoft.
• Operates within the Microsoft Office security framework.

Note: This Privacy Policy applies specifically to the AI Image Generator for PowerPoint add-in and does not cover other websites or services that may be linked from our Service.